Privacy Policy
Last Updated: May 5, 2026
This Privacy Policy explains how Dots Presentations collects, uses, stores, and protects information when you visit our website (dotspresentations.com), engage with us about a project, work with us as a client, or interact with our marketing.
We take your privacy seriously. We collect what we need to do our work and nothing more, we do not sell your data, and we keep it secure.
1. Who we are
Dots Presentations is a B2B presentation design agency.
Operating entity (Egypt): Dots Presentations LLC, 25796, 398 Abu Quir Street, Alexandria, Egypt
UK entity: Dots Presentations LTD, 16588299, 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, UNITED KINGDOM
Contact email: contact@dotspresentations.com
Phone: +20 106 9633 300
Address: 398 Abu Quir Street, Alexandria, Egypt
2. What information we collect
2.1 Information you give us directly
When you fill out a contact form, book a call, email us, or work with us as a client, we may collect:
Your name and job title
Your work email address and phone number
Your company name and size
Project details, briefs, files, and any other information you choose to share with us
Billing and payment information when you become a paying client
2.2 Information we collect automatically
When you visit our website, we automatically collect:
Device and browser information (type, version, operating system)
IP address and approximate location (city or region level)
Pages visited, time spent, and how you interacted with the site
Referral source (which website or ad sent you to us)
Cookie and tracking pixel data (see our Cookie Policy for full details)
2.3 Information from third parties
We may also receive information about you from:
Advertising platforms (Google, LinkedIn, Meta) that report which ads you clicked
Analytics tools (Google Analytics) that aggregate site usage data
Public sources like LinkedIn or your company website, where we look up basic details about a prospect or client
3. Why we collect it and what we do with it
We use your information to run our business. Specifically:
To deliver our services. If you're a client, we use your project details, files, and feedback to design your work and deliver it on time.
To respond to inquiries. If you fill out a form or email us, we use your contact details to reply, schedule calls, and follow up on your project.
To process payments. We use billing information to invoice clients and collect payment.
To improve our website and services. Aggregated, anonymous analytics help us understand which pages and offers work and which don't.
To send you marketing communications, but only if you've opted in or are an existing client receiving relevant business updates. You can unsubscribe at any time.
To comply with legal obligations, such as tax records, anti-fraud checks, or responses to lawful requests from authorities.
To protect our business. We may use information to investigate fraud, abuse, or security incidents.
4. Legal basis for processing (UK and EU visitors)
If you're in the UK or the European Economic Area, our legal basis for processing your personal data depends on the situation:
Contract: Where we need your information to enter into or fulfil a contract with you (for example, delivering a project we agreed to design).
Legitimate interests: Where we have a genuine business reason to process your information that doesn't override your rights (for example, replying to a sales inquiry, securing our website, or running aggregated analytics).
Consent: Where you've opted in (for example, marketing emails or non-essential cookies). You can withdraw consent at any time.
Legal obligation: Where we're required to process information to comply with a law (for example, tax records).
5. Sharing your information
We do not sell your personal information. We do not trade it. We share it only in these limited situations:
Service providers we rely on. Tools and platforms that help us run the business: hosting (Framer, Hostinger), analytics (Google Analytics), advertising (Google Ads, LinkedIn Ads, Meta), CRM and project management (Zoho One, ClickUp), email (Google Workspace), payment processing (Stripe, Wise, or similar). These providers process data on our behalf under contractual data protection terms.
Subcontractors involved in project delivery. Occasionally we work with trusted contractors. They sign confidentiality and data protection agreements before any client information is shared.
Legal and regulatory authorities. If we're required by law to disclose information (a court order, tax authority, regulator).
In a business transfer. If Dots Presentations is acquired, merged, or sells assets, your information may be part of that transfer. We'd notify you in advance.
6. International data transfers
Dots Presentations operates from Egypt and the United Kingdom. Some of our service providers are based in the United States and other jurisdictions outside the UK and EEA. When we transfer personal data across borders, we use safeguards required by UK and EU law, such as Standard Contractual Clauses or equivalent legal mechanisms.
7. How long we keep your information
We keep your information only as long as we need it for the purposes described in this policy, or as required by law.
Inquiry data (form submissions, emails) we typically keep for 24 months after last contact, unless you become a client.
Client records we keep for the duration of our engagement plus 7 years (for tax and legal record-keeping).
Marketing email lists we keep until you unsubscribe or until 36 months of inactivity, whichever comes first.
Website analytics are aggregated and retained according to Google Analytics retention settings (currently 14 months).
8. Your rights
Depending on where you live, you have rights over your personal data. These include:
The right to access the personal data we hold about you.
The right to correct inaccurate or incomplete information.
The right to delete your personal data, subject to legal obligations we may have to keep it.
The right to restrict or object to certain types of processing.
The right to data portability (receive your data in a usable format).
The right to withdraw consent at any time, where consent is the legal basis for processing.
The right to lodge a complaint with a data protection authority. In the UK, that's the Information Commissioner's Office (ico.org.uk). In the EU, it's your local data protection authority.
To exercise any of these rights, email contact@dotspresentations.com. We'll respond within 30 days.
9. Cookies and tracking technologies
We use cookies and similar tracking technologies to operate the website, understand how it's used, and serve relevant advertising. Full details are in our [Cookie Policy / link to cookie policy page].
On your first visit you'll see a cookie banner asking what you consent to. You can change your preferences at any time by clicking the cookie settings link in the footer.
10. Data security
We take security seriously. We use industry-standard technical and organizational measures to protect your information, including:
Encrypted connections (HTTPS) across the website and all client-facing tools
Access controls so only authorized team members see client data
Signed NDAs as standard with our team and any subcontractors
Regular security reviews of our tools and systems
No system is 100% secure. If a data breach occurs and your information is affected, we'll notify you and the relevant authorities as required by law.
11. Children's privacy
Our services are aimed at businesses, not individuals. We don't knowingly collect data from anyone under 16. If you believe a minor has submitted personal data to us, contact us and we'll delete it.
12. Changes to this policy
We may update this policy from time to time. When we do, we'll update the "Last updated" date at the top of the page. For significant changes, we'll notify you by email or by a banner on the website.
13. Contact us
Questions about this Privacy Policy or how we handle your data?
Email: contact@dotspresentations.com
Phone: +20 106 9633 300
Address: 398 Abu Quir Street, Alexandria, Egypt
This Privacy Policy explains how Dots Presentations collects, uses, stores, and protects information when you visit our website (dotspresentations.com), engage with us about a project, work with us as a client, or interact with our marketing.
We take your privacy seriously. We collect what we need to do our work and nothing more, we do not sell your data, and we keep it secure.
1. Who we are
Dots Presentations is a B2B presentation design agency.
Operating entity (Egypt): Dots Presentations LLC, 25796, 398 Abu Quir Street, Alexandria, Egypt
UK entity: Dots Presentations LTD, 16588299, 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, UNITED KINGDOM
Contact email: contact@dotspresentations.com
Phone: +20 106 9633 300
Address: 398 Abu Quir Street, Alexandria, Egypt
2. What information we collect
2.1 Information you give us directly
When you fill out a contact form, book a call, email us, or work with us as a client, we may collect:
Your name and job title
Your work email address and phone number
Your company name and size
Project details, briefs, files, and any other information you choose to share with us
Billing and payment information when you become a paying client
2.2 Information we collect automatically
When you visit our website, we automatically collect:
Device and browser information (type, version, operating system)
IP address and approximate location (city or region level)
Pages visited, time spent, and how you interacted with the site
Referral source (which website or ad sent you to us)
Cookie and tracking pixel data (see our Cookie Policy for full details)
2.3 Information from third parties
We may also receive information about you from:
Advertising platforms (Google, LinkedIn, Meta) that report which ads you clicked
Analytics tools (Google Analytics) that aggregate site usage data
Public sources like LinkedIn or your company website, where we look up basic details about a prospect or client
3. Why we collect it and what we do with it
We use your information to run our business. Specifically:
To deliver our services. If you're a client, we use your project details, files, and feedback to design your work and deliver it on time.
To respond to inquiries. If you fill out a form or email us, we use your contact details to reply, schedule calls, and follow up on your project.
To process payments. We use billing information to invoice clients and collect payment.
To improve our website and services. Aggregated, anonymous analytics help us understand which pages and offers work and which don't.
To send you marketing communications, but only if you've opted in or are an existing client receiving relevant business updates. You can unsubscribe at any time.
To comply with legal obligations, such as tax records, anti-fraud checks, or responses to lawful requests from authorities.
To protect our business. We may use information to investigate fraud, abuse, or security incidents.
4. Legal basis for processing (UK and EU visitors)
If you're in the UK or the European Economic Area, our legal basis for processing your personal data depends on the situation:
Contract: Where we need your information to enter into or fulfil a contract with you (for example, delivering a project we agreed to design).
Legitimate interests: Where we have a genuine business reason to process your information that doesn't override your rights (for example, replying to a sales inquiry, securing our website, or running aggregated analytics).
Consent: Where you've opted in (for example, marketing emails or non-essential cookies). You can withdraw consent at any time.
Legal obligation: Where we're required to process information to comply with a law (for example, tax records).
5. Sharing your information
We do not sell your personal information. We do not trade it. We share it only in these limited situations:
Service providers we rely on. Tools and platforms that help us run the business: hosting (Framer, Hostinger), analytics (Google Analytics), advertising (Google Ads, LinkedIn Ads, Meta), CRM and project management (Zoho One, ClickUp), email (Google Workspace), payment processing (Stripe, Wise, or similar). These providers process data on our behalf under contractual data protection terms.
Subcontractors involved in project delivery. Occasionally we work with trusted contractors. They sign confidentiality and data protection agreements before any client information is shared.
Legal and regulatory authorities. If we're required by law to disclose information (a court order, tax authority, regulator).
In a business transfer. If Dots Presentations is acquired, merged, or sells assets, your information may be part of that transfer. We'd notify you in advance.
6. International data transfers
Dots Presentations operates from Egypt and the United Kingdom. Some of our service providers are based in the United States and other jurisdictions outside the UK and EEA. When we transfer personal data across borders, we use safeguards required by UK and EU law, such as Standard Contractual Clauses or equivalent legal mechanisms.
7. How long we keep your information
We keep your information only as long as we need it for the purposes described in this policy, or as required by law.
Inquiry data (form submissions, emails) we typically keep for 24 months after last contact, unless you become a client.
Client records we keep for the duration of our engagement plus 7 years (for tax and legal record-keeping).
Marketing email lists we keep until you unsubscribe or until 36 months of inactivity, whichever comes first.
Website analytics are aggregated and retained according to Google Analytics retention settings (currently 14 months).
8. Your rights
Depending on where you live, you have rights over your personal data. These include:
The right to access the personal data we hold about you.
The right to correct inaccurate or incomplete information.
The right to delete your personal data, subject to legal obligations we may have to keep it.
The right to restrict or object to certain types of processing.
The right to data portability (receive your data in a usable format).
The right to withdraw consent at any time, where consent is the legal basis for processing.
The right to lodge a complaint with a data protection authority. In the UK, that's the Information Commissioner's Office (ico.org.uk). In the EU, it's your local data protection authority.
To exercise any of these rights, email contact@dotspresentations.com. We'll respond within 30 days.
9. Cookies and tracking technologies
We use cookies and similar tracking technologies to operate the website, understand how it's used, and serve relevant advertising. Full details are in our [Cookie Policy / link to cookie policy page].
On your first visit you'll see a cookie banner asking what you consent to. You can change your preferences at any time by clicking the cookie settings link in the footer.
10. Data security
We take security seriously. We use industry-standard technical and organizational measures to protect your information, including:
Encrypted connections (HTTPS) across the website and all client-facing tools
Access controls so only authorized team members see client data
Signed NDAs as standard with our team and any subcontractors
Regular security reviews of our tools and systems
No system is 100% secure. If a data breach occurs and your information is affected, we'll notify you and the relevant authorities as required by law.
11. Children's privacy
Our services are aimed at businesses, not individuals. We don't knowingly collect data from anyone under 16. If you believe a minor has submitted personal data to us, contact us and we'll delete it.
12. Changes to this policy
We may update this policy from time to time. When we do, we'll update the "Last updated" date at the top of the page. For significant changes, we'll notify you by email or by a banner on the website.
13. Contact us
Questions about this Privacy Policy or how we handle your data?
Email: contact@dotspresentations.com
Phone: +20 106 9633 300
Address: 398 Abu Quir Street, Alexandria, Egypt
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START YOUR PROJECT
Book a call with us
Dots Presentations All Rights Reserved
© 2026 Legal
START YOUR PROJECT
START YOUR PROJECT
Book a call with us
Dots Presentations All Rights Reserved
© 2026 Legal
START YOUR PROJECT
START YOUR PROJECT
Book a call with us
Dots Presentations All Rights Reserved
© 2026 Legal